SharePoint 2010 for Project Management, 2nd Edition

Subscribing to Alerts

Remember what the CEO of SharePoint Dojo said in Chapter 4 about getting project information? She wants to be emailed. In SharePoint, alerts can do just that. Alerts are automated reminders that can be enabled from a list or list item. Once enabled, email notifications will be sent when list items are added or updated. These notifications can be sent right away, or as a daily or weekly summary. To take advantage of this feature, your IT department should configure and enable your SharePoint environment to send email messages.

To enable alerts from a library, from the Library Tools, Library ribbon, click Alert Me→“Set alert on this library” (see Figure 7-45).

Figure 7-45. Enabling alerts from a list

A list alert can be configured based on numerous criteria, as shown in Figure 7-46.

Figure 7-46. List alert settings

To enable alerts from a list item, hover the mouse over the list item, access the drop-down menu, and click Alert Me (see Figure 7-47).

Figure 7-47. Enabling alerts from a library item

Like library alerts, library item alerts can be configured based on numerous criteria, as shown in Figure 7-48.

List item alerts are very beneficial to you, as the project manager, ...