Word 2013 Bible

CHAPTER 20

Identifying the Contents and Terms in Your Document: TOCs, Captions, and Indexing

IN THIS CHAPTER

• Creating tables of contents based on styles and outline levels
• Creating a table of contents manually
• Working with TOC styles
• Inserting captions manually and automatically
• Customizing caption labels
• Adding a table of captioned items
• Marking index entries and subentries
• Compiling an index

Long documents such as proposals, detailed project quotations, annual reports, technical whitepapers, product user manuals, and so on require formal features to help the reader navigate the document and find and understand information. This chapter looks at some features that you will likely need to include in formal documents like this: a table of contents; captions for info-graphics such as tables, charts, and other illustrations; a table of captioned items; and an index of key terms and the pages that discuss them. Adding any of these items to a formal long document can be a sign of professionalism.

Automating Table of Contents Creation

A table of contents is a heading-oriented list of what's in a document, and on what page each heading (or other table of contents entry) occurs. If you use Word's built-in heading styles, you can insert a table of contents quickly and might never have to worry about some of the finer points of working with tables of contents. If, on the other hand, you need additional flexibility, you can use other styles as the basis for your table of contents, as well ...