Word 2000 in a Nutshell

Name

Insert → AutoText

Synopsis

AutoText is inserted through the use of a trigger, which could be making an AutoText selection from the AutoText submenu or typing text set to represent a longer AutoText entry. The AutoText submenu (Figure 7-5) contains a list of installed and user-created AutoText entries in categorized groups such as Closing (for common letter closings) and Header/Footer.

Figure 7-5. Using AutoText

It also contains the command that pops up the AutoText tab on the AutoCorrect dialog and the New command for creating new entries, covered later in this section.

Note

Many people get AutoText and AutoCorrect confused. There are two differences. AutoCorrect entries are shorter and are automatically applied as you type. For example, one built-in AutoCorrect entry changes “teh” to “the” as soon as the former is typed. AutoText can hold longer, formatted entries and suggests text in a pop-up window based on what you’re typing (see Figure 7-7, later). AutoCorrect is detailed in Chapter 9.

Default AutoText entries are part of the normal.dot template, on which all new, blank documents are based. As AutoText entries are created, these too become part of the template. AutoText entries can also be stored in a custom template and made available to multiple users using Word’s Style Organizer, which is covered in Chapter 8.

Warning

Beware copying another user’s Normal template to replace ...