The Effective Hiring Manager

20Interview Results Capture Meeting (IRCM)

Usually, we don’t think of opportunities to speed things up as also increasing the quality of the output, but the IRCM does just that.

The IRCM is almost as important as the interviews themselves. It happens after everyone has finished their interviews of each candidate. Don’t wait until all candidates have interviewed if more than one has made it to your final interviewing day. Remember that candidates are not being compared to the others: each is being compared to the standard you set in your preparation.

The IRCM’s purpose is simple: to capture all interviewers’ recommendations for each candidate—in as short a time as possible after the interviews are complete. When you ask other managers and associates to interview one of your candidates, you tell them, based on when the interviews are, when you will have the IRCM.

Meeting Logistics

As a general rule, hold the IRCM the day of, or the day after a candidate’s interview day. We recommend keeping them to 30 minutes, but often you need an hour, so schedule an hour, and if you finish early, so much the better.

Agenda

You start, taking five minutes to remind everyone of your agenda. Then give each attendee five minutes to report. We don’t recommend allowing open discussion after each interviewer’s recommendation and justification. Just let them all get through their reports, and then allow open discussion. The agenda is:

• 0:00—Welcome/agenda
• 0:05—Report 1
• 0:10—Report 2
• 0:15—Report ...