Teach Yourself VISUALLY™ Outlook® 2007

Categorize an Outlook Item

If several Outlook items pertain to a particular project, company, and so on, you can create a category for those items. Outlook items in the same category are color-coded. The process for categorizing an Outlook item is essentially the same regardless of what type of item it is — e-mail message, calendar entry, and so on.

Categorize an Outlook Item

Create a New Category

1.	Click an Outlook item you want to place in the new category.
2.	Click Actions.
3.	Click Categorize.
4.	Click All Categories. [View full size image]
5.	In the Color Categories dialog box, click New.
6.	In the Add New Category dialog box, type a name for the new category.
7.	Click the Color and select the color you want to associate with the category.
8.	Click the Shortcut Key and choose a shortcut key to associate with the category. Note: If you associate a shortcut key with a category, then you can simply press that key combination to apply the category to a selected Outlook item.
9.	Click OK.
10.	Click OK. Outlook creates the new category and applies it to the selected Outlook item.