Project Management for IT-Related Projects

3.5 Purpose and types of reporting meetings

3.5.1 Team meetings

These are usually attended by team members, the team leader and possibly the project manager. A weekly frequency is usually appropriate. A report from the team leader to the project manager would be prepared.

A typical agenda would include the following:

• each individual team member’s progress against their plans;

• reasons for variances;

• expected progress;

• current problems or issues;

• possible future problems — this may involve reviewing the risks that have been recorded in the project risk register (see Chapter 7) that could affect this part of the project.

It is important that all those attending have a reason for attending and a contribution to make. These meetings are often referred ...