Outlook For Dummies

Outlook For Dummies

by Faithe Wempen
Released January 2022
Publisher(s): For Dummies
ISBN: 9781119829119

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Book description

Learn all about the best application for emailing, scheduling, collaborating, and just plain getting stuff done 

Did you know that Microsoft Outlook can do everything, including cook your dinner? Okay, it can’t cook your dinner. But it can deliver your email, filter out the junk, help you organize your life, sync data to the cloud, integrate with iOS and Android, and about a zillion other things. Outlook For Dummies shows you how to work all the basic and advanced features of the Office 2021 version. 

Outlook is loaded with interesting productivity tools that most people—even in business environments—don’t know about. Did you know you can create automated mail-handling rules? Translate messages into other languages? Share your calendar with other people? It’s true, and when people start wondering how you suddenly got to be so productive, you can tell them: Outlook For Dummies. 

  • Take a stroll around the basic interface and emailing capabilities of Outlook for Office 2021 
  • Use Outlook to create daily and monthly schedules, manage a to-do list, organize messages into folders, and make notes for later reference 
  • Discover advanced and little-known features that will help you get organized and stay on top of things 
  • Sync email across your devices and access Outlook from any computer, tablet, or phone 

For users who are brand-new to Outlook and those upgrading to the latest version, this book makes it simple to get going. 

Table of contents

  1. Cover
  2. Title Page
  3. Copyright
  4. Introduction
    1. Outlook: What Is It Good For?
    2. About This Book
    3. About Version Numbers
    4. Foolish Assumptions
    5. Interface Conventions Used in This Book
    6. Icons Used in This Book
    7. Beyond the Book
  5. Part 1: Getting Started with Outlook
    1. Chapter 1: A First Look at Outlook
      1. Why Outlook?
      2. Doing (Almost) Anything with a Few Clicks
      3. Switching to the Simplified Ribbon
      4. Using Email: Basic Delivery Techniques
      5. Maintaining Your Calendar
      6. Adding a Contact
      7. Entering a Task
      8. Taking Notes
    2. Chapter 2: Taking a Tour of the Outlook Interface
      1. How Outlook Fits Into the Office Picture
      2. Exploring Outlook’s Main Screen
      3. Taking Control with the Ribbon
      4. Finding Things in a Flash with Search
      5. Getting Help
    3. Chapter 3: Getting on the Fast Track with Handy Shortcuts
      1. Learning the Value of Dragging
      2. Creating Other Outlook Items from Email Messages
      3. Creating Email Messages from Other Items
      4. Keeping the Interface Simple
      5. Zen of the Right Button
  6. Part 2: Taming the Email Beast
    1. Chapter 4: Email Essentials
      1. Front Ends and Back Ends
      2. Creating Messages
      3. Reading and Replying to Email Messages
      4. That’s Not My Department: Forwarding Email
      5. Deleting Messages
      6. Saving a Draft of a Message
      7. Saving a Message as a File
    2. Chapter 5: Taking Email to the Next Level
      1. Nagging by Flagging
      2. Saving Copies of Your Messages — or Not
      3. Setting Your Reply and Forward Options
      4. Adding Comments to a Reply or a Forward
      5. Sending Attachments
      6. Emailing Screenshots
      7. Creating Signatures for Your Messages
      8. Translating a Foreign-Language Message
    3. Chapter 6: Conquering Your Mountain of Messages
      1. Organizing Folders
      2. Organizing Your Email with Search Folders
      3. Playing by the Rules
      4. Filtering Junk Email
      5. Archiving for Posterity
      6. Arranging Your Messages
      7. Simplifying Tasks Using Quick Steps
    4. Chapter 7: Managing Multiple Email Accounts and Data Files
      1. Choosing an Email Provider
      2. Buying Your Own Domain Name
      3. Setting Up Email Accounts in Outlook
      4. Sending Messages from Different Accounts
      5. Modifying Mail Account Settings
      6. Managing Outlook Data Files
  7. Part 3: Keeping Track of Contacts, Dates, Tasks, and More
    1. Chapter 8: Your Little Black Book: Managing Your Contacts
      1. Putting in Your Contacts: Names, Numbers, and Other Stuff
      2. Viewing Your Contacts
      3. Flagging Your Friends
      4. Using Contact Information
      5. Gathering People Into Groups
    2. Chapter 9: Organizing Your Schedule with the Calendar
      1. Getting a Good View of Your Calendar
      2. Time Travel: Viewing Different Dates in the Calendar
      3. Meetings Galore: Scheduling Appointments
      4. Printing Your Appointments
      5. Adding Holidays
      6. Handling Multiple Calendars
      7. Sharing Calendars
    3. Chapter 10: Staying on Task: To-Do Lists and More
      1. Entering New Tasks in the Tasks Module
      2. Working with Tasks Folders
      3. Switching Up the View
      4. Editing Your Tasks
      5. Managing Recurring Tasks
      6. Marking Tasks as Complete
      7. Using the To-Do Bar (and List)
      8. Viewing the Daily Task List
      9. Working with the To-Do Module
  8. Part 4: Taking Outlook to the Next Level
    1. Chapter 11: Merging Mail From Outlook to Microsoft Word
      1. Making Mailing Label Magic
      2. Making and Using a Merge Template
      3. Mastering Form Letter Formalities
      4. Merging to Envelopes
      5. Merging to Email
    2. Chapter 12: Integrating Outlook with Google and iCloud
      1. Integrating Google Calendar with Outlook
      2. Accessing Gmail Contacts in Outlook
      3. Integrating Outlook with iCloud
    3. Chapter 13: Outlook for iOS and Android Devices
      1. Understanding the Mobile Difference
      2. Accessing Mobile Email
      3. Using Your Mobile Calendar
    4. Chapter 14: Seeing It Your Way: Customizing Outlook
      1. Customizing the Quick Access Toolbar
      2. Customizing the Ribbon
      3. Playing with Columns in Table/List Views
      4. Sorting Items
      5. Grouping Items
      6. Saving Custom Views
      7. Using Categories
  9. Part 5: Outlook at Work
    1. Chapter 15: Outlook on the Job
      1. Planning Meetings with Outlook
      2. Enabling Coworkers to Help You with Your Work
      3. Viewing Two Calendars Side by Side
      4. Managing Your Out of Office Message
      5. Managing Your Address Books
    2. Chapter 16: Using Outlook on the Web: Your Outlook Away From Outlook
      1. Signing In to Outlook on the Web
      2. Exploring the Outlook on the Web Interface
      3. Getting Caught Up on Web Email Basics
      4. Organizing Contacts
      5. Using Your Calendar
      6. Creating a To-Do List
      7. Exploring Your Options
  10. Part 6: The Part of Tens
    1. Chapter 17: Ten Shortcuts Worth Taking
      1. Using the New Item Button
      2. Sending a File to an Email Recipient
      3. Sending a Link to a File
      4. Sending a File From a Microsoft Office Application
      5. Turning a Message Into a Meeting
      6. Finding Something
      7. Undoing Your Mistakes
      8. Using the Go to Date Dialog Box
      9. Adding Items in List Views
      10. Sending Repeat Messages
      11. Resending a Message
    2. Chapter 18: Ten Things You Can’t Do with Outlook
      1. Create a Unified Inbox
      2. Insert a Phone Number Into Your Calendar
      3. Open a Message From the Reading Pane
      4. Perform Two-Sided Printing
      5. Search and Replace Area Codes
      6. Print a List of Meeting Attendees
      7. Enlarge the Type in the Calendar Location Box
      8. Create Contact Records for All Recipients of an Email
      9. Track Time Zones for Meetings
      10. Back Up Outlook Data Easily
    3. Chapter 19: Ten Things You Can Do After You’re Comfy
      1. Take Notes
      2. Customize the Quick Access Toolbar
      3. Smarten Up Your Messages with Smart Art
      4. Translate Your Email Messages
      5. Add Charts for Impact
      6. Use Symbols in Email
      7. Open Multiple Calendars
      8. Superimpose Calendars
      9. Select Dates as a Group
      10. Pin a Contact Card
  11. Index
  12. About the Author
  13. Connect with Dummies
  14. End User License Agreement

Product information

  • Title: Outlook For Dummies
  • Author(s): Faithe Wempen
  • Release date: January 2022
  • Publisher(s): For Dummies
  • ISBN: 9781119829119