Office 365 For Dummies, 2nd Edition

Office 365 For Dummies, 2nd Edition

by Ken Withee, Jennifer Reed
Released May 2016
Publisher(s): For Dummies
ISBN: 9781119265313

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Book description

Collaborate on documents in real time

Utilize social networking in your daily tasks

Increase productivity and grow your business

Create a virtual office anywhere

If you want to get your head in the cloud and get up to speed on the features in Office 365, you've come to the right place. Inside, you'll learn step by step how to use email, take advantage of SharePoint Online for collaboration, communicate with team members using Skype for Business, get work done with the latest version of Office Online, and how to make a plan for effectively migrating your company to Office 365.

Inside...

  • Understand cloud technology
  • Dive into SharePoint
  • Get social at work
  • Learn about Office Online
  • Skype at work
  • Set up online meetings
  • Work from anywhere
  • Free up IT resources

Table of contents

  1. Cover Page
  2. Title Page
  3. Copyright Page
  4. Table of Contents
  5. INTRODUCTION
    1. About This Book
    2. How to Use This Book
    3. Beyond the Book
    4. Let’s Get Started!
  6. PART 1: RECOGNIZING THE CLOUD MOMENTUM
    1. CHAPTER 1: Getting to Know the Cloud
      1. Defining Cloud Computing
        1. Understanding the cloud deployment models
        2. Knowing the cloud service models
        3. Getting a grasp on Big Data and Machine Learning
        4. Recognizing why you should care
      2. Introducing the Microsoft Cloud Solutions
        1. What can you do with Microsoft Azure?
        2. Better customer engagements with Dynamics CRM Online
        3. The explosion of Office 365 and why
      3. Knowing the Different Microsoft Office 365 Plans
        1. Analyzing the Office 365 Small Business Plans
        2. Breaking down the Office 365 enterprise plans
        3. Taking care of the Kiosk or Deskless workers
        4. Addressing the needs of other types of organizations
    2. CHAPTER 2: Moving to the Office 365 Cloud
      1. Discovering Office 365 Features and Benefits
        1. Generating greater productivity
        2. Accessing from anywhere
        3. Working with what you know
        4. Robust security and reliability
        5. IT control and efficiency
      2. Getting Familiar with Office 365 Products
        1. Microsoft Office
      3. Severing Ties to Your Desk
        1. Using Outlook Online
        2. Grouping conversations in your inbox
        3. Getting organized with Office 365 Groups
        4. Archiving just got personal
        5. Collaborating made easy
        6. Creating communities for the corporate world
        7. Sharing information with customers and partners with extranet sites
      4. Going Virtual with Intuitive Communications
        1. Text/Voice/Video in a single app and service
        2. From conversations to ad hoc meetings—yes, it’s possible
        3. Online meetings unleashed
        4. Interacting with photos and activity feeds
  7. PART 2: GETTING CONNECTED AND GETTING SOCIAL
    1. CHAPTER 3: Unleashing the Power of Exchange Online
      1. Gaining Flexibility and Reliability
        1. Deployment flexibility
        2. Deployment predictability
        3. Flexible provisioning
        4. Continuous availability
        5. Simplified administration
      2. Accessing from Anywhere
        1. From your Outlook email client
        2. From the Web
        3. From multiple devices
        4. From any email client
        5. Manage inbox overload
        6. Efficient collaboration
        7. Enhanced voicemail
      3. Protecting Information
        1. Archiving and retention
        2. Information protection and control
    2. CHAPTER 4: Giving Your Productivity a Boost
      1. Understanding the Office 365 Productivity Advantage
        1. The future of productivity
        2. Delving into Office Graph and Delve
        3. Understanding Delve Analytics
      2. Having a Brilliant Outlook
        1. Sending smart attachments
        2. Uncluttering your inbox with Clutter
        3. Tell Me tells you more
        4. Using Outlook apps to streamline work
      3. Unifying Teams with Built-In Tools
        1. The Groups experience
        2. Project Managing with Planner
      4. Getting Social with Yammer
  8. PART 3: EXPLORING SHAREPOINT
    1. CHAPTER 5: Collaborating Has Never Been This Easy!
      1. Touring the SharePoint Landscape
        1. Getting to know the SharePoint personas
        2. Navigating the Sites page
        3. Enabling/Disabling external sharing
      2. Knocking Down Collaboration Barriers
        1. Setting up and using your Team Site
        2. Sharing and co-authoring documents
        3. Going back to a previous version
      3. Getting Social at Work
        1. Five rules for Yammer success
        2. Taking part in Communities
        3. Becoming a Groupie with Office 365 Groups
    2. CHAPTER 6: Going Beyond Websites with SharePoint and OneDrive for Business
      1. Managing Digital Content
        1. Document libraries
        2. Viewing PowerPoint presentations
        3. Document Sets
      2. OneDrive for Business
      3. Using Search Functionality
      4. Using SharePoint with Office Online
        1. Excel Online
        2. Word Online
        3. PowerPoint Online
    3. CHAPTER 7: Integrating the Mobile Experience
      1. Office and SharePoint Integration
        1. Creating a SharePoint document library
        2. Encouraging interaction with Ratings
        3. Getting things done from Word 2016
        4. Knowing when to use OneDrive for Business
      2. Office Mobile Apps Keep You Going
        1. Mobile documents in the cloud
        2. Installing the mobile apps
        3. Exploring the Word mobile app on an Android tablet
      3. The Scoop on External Sharing
        1. Sharing a site
    4. CHAPTER 8: Demystifying SharePoint Online Administration
      1. Appreciating the Concept of a SharePoint Farm
        1. Administering the SharePoint Farm and why you don’t want to do it
        2. Multitenancy explained
        3. Delegating administration tasks
      2. Understanding SharePoint Online Administrator Responsibilities
        1. Turning on external sharing
        2. Creating a new site collection
        3. Assigning a new site collection owner to the new site collection
        4. Managing the user profiles
        5. Importing a new custom taxonomy into the Term Store
      3. Exercising the Powers Vested on the Site Collection Administrator
        1. Sharing your site externally
        2. Creating a new team subsite and/or new document libraries
        3. About content and content types
        4. Managing the look and feel
        5. Managing the web designer galleries
        6. Managing permissions and groups
    5. CHAPTER 9: Understanding SharePoint Online Development
      1. Going Over SharePoint Development
      2. Using a Web Browser as a Development Tool
        1. Developing SharePoint sites
        2. Adding apps (lists and libraries) and pages
      3. Figuring Out SharePoint Apps
  9. PART 4: DIVING INTO OFFICE ONLINE
    1. CHAPTER 10: Introducing Office Online
      1. Experiencing Office Online
        1. The Office 365 for Business experience
        2. OneDrive.com experience
        3. Dropbox experience
      2. Enhancing the Office Online Experience
        1. Smart Lookup makes you smart
        2. Getting your voice heard
    2. CHAPTER 11: Getting into Word Online
      1. Comparing Word Online and Word
      2. Getting the Basics
        1. Using the Word Online interface
        2. Working with documents
        3. Editing and Reading Modes
      3. Working with Advanced Functions
        1. Styles
        2. Tables
    3. CHAPTER 12: Plunging into Excel Online
      1. Comparing Excel Online and Excel
      2. Covering the Basics
        1. Using the Excel Online interface
        2. Working with workbooks
        3. Editing Mode and Reading View
      3. Using Advanced Features
        1. Adding functions
        2. Manipulating data
        3. Coauthoring workbooks in the cloud
    4. CHAPTER 13: Powering Up PowerPoint Online
      1. Going Over the Basics
        1. Comparing the PowerPoint Online and PowerPoint 2016
        2. Using the PowerPoint Online user interface
        3. Working with presentations
      2. Using Advanced Functions
        1. Presenting online
        2. Adjusting alignments, bullets, and numbered lists
        3. Adding pictures and Smart Art graphics
    5. CHAPTER 14: Figuring Out OneNote Online
      1. Exploring Basic Functions
        1. Introduction to Microsoft OneNote
        2. Comparing OneNote Online and OneNote 2016
        3. Using the OneNote Online interface
        4. Working with notebooks
      2. Using Advanced Features
        1. Tagging content for later use
        2. Viewing and restoring page versions
        3. Taking notes on a Web page
  10. PART 5: INSTANT MESSAGING AND ONLINE MEETINGS
    1. CHAPTER 15: Getting Empowered by Skype for Business
      1. Benefitting from Skype for Business
        1. Touring the user interface
        2. Starting a conversation
        3. Enhancing the conversation
        4. Reviewing past conversations
      2. Conferencing the Skype Way
        1. Scheduling a Skype meeting
        2. Best practices for online meetings
        3. Recording meetings for on-demand viewing
    2. CHAPTER 16: Making Your Presence Count
      1. Understanding Why Presence Drives Productivity
        1. A picture is worth a thousand words
        2. Checking your contact’s presence
        3. Tagging contacts for status change alerts
      2. Presence Indicator Integration
        1. Skyping from Office applications
        2. Joining meetings from mobile devices
  11. PART 6: PREPARING TO MOVE
    1. CHAPTER 17: Meeting Office 365 Requirements
      1. Cloud Attraction
      2. Looking at the Pros and Cons of the Cloud
      3. Overall Office 365 Requirements
        1. Geographic requirements
        2. Software requirements
        3. Device requirements
        4. Internet access requirements
        5. Identifying browser requirements
        6. Skype for Business requirements
    2. CHAPTER 18: Planning for Your Office 365 Implementation
      1. Choosing an Office 365 Plan
      2. Laying the Groundwork
        1. Planning phase
        2. Preparing phase
      3. Office 365 Online Documentation
      4. Choosing a Partner
    3. CHAPTER 19: Implementing Office 365
      1. Getting Started with Office 365 For Home Plans
      2. Getting Started with Office 365 For Business Plans
      3. Getting Users Ready for Office 365
        1. Training
        2. Support
      4. Migrating to Office 365
        1. Activating licensing
        2. Migrating mailbox data (Exchange)
        3. Migrating portal content and functionality (SharePoint)
        4. Throwing the switch
        5. Configuring mobile phones
    4. CHAPTER 20: Managing Office 365
      1. Going Over Office 365 Management
      2. Managing Exchange
        1. Managing recipients
        2. Managing permissions
        3. More Exchange management
      3. Managing Skype for Business
        1. Managing users and your organization
        2. Managing dial-in conferencing and meeting invitations
      4. Managing SharePoint
        1. Managing site collections
        2. User Profiles
        3. SharePoint Term Store
        4. Managing apps
  12. PART 7: THE PART OF TENS
    1. CHAPTER 21: Ten Signs It’s Time for You to Move to Office 365
      1. Your Team Likes to Collaborate
      2. Your Employees are Facebook Friends
      3. You are the IT Department
      4. Your Emails Got (Almost) Obliterated
      5. You Love Video On-Demand
      6. You’re a Tree Hugger (or Wannabe)
      7. You Don’t Say “No” to Opportunities
      8. You Want to Web Conference Like the Boss
      9. You Freaked Out Over a Lost Phone
      10. You Don’t Want to Be the Next Hacking Victim
    2. CHAPTER 22: Ten Office 365 Value Propositions
      1. Offloaded Responsibility
      2. Reduced Infrastructure
      3. Flexible and Predictable Costs
      4. Reduced Complexity
      5. Anywhere Access
      6. Synchronized Data
      7. Integrated Software
      8. Mobile Access to Enterprise Data
      9. Increased IT Efficiency
      10. Self-Service Enterprise Software
    3. CHAPTER 23: Ten Tips for Increasing Productivity with Office 365
      1. Self-Serve from the Service Health Dashboard
      2. Act Like the IT Guy
      3. Share the Workload
      4. Use the Scheduling Assistant
      5. Share Your Calendar
      6. Do a Face Recall
      7. Unclutter with Clutter
      8. Sync Your Files
      9. Kill the Email Tree
      10. Get Modern with Your Attachments
  13. GLOSSARY
  14. INDEX
  15. About the Authors
  16. Authors’ Acknowledgments

Product information

  • Title: Office 365 For Dummies, 2nd Edition
  • Author(s): Ken Withee, Jennifer Reed
  • Release date: May 2016
  • Publisher(s): For Dummies
  • ISBN: 9781119265313