Microsoft® Office Outlook® 2007 Inside Out

Using Categories Effectively

The addition of color categories in Outlook 2007 makes categories even more useful and extends the ways you can use categories to manage your schedule, messages, and other items in Outlook 2007. Like most Outlook 2007 features, categories are not in themselves useful—it’s how you use them that makes them useful. Here is a handful of tips for using categories effectively:

• Create your categories first. By creating your category list up front before you start assigning categories, you force yourself to take the time to think about what categories you need and how you will use them. What makes sense for someone else might not fit your needs, and vice versa. This doesn’t mean that you can’t add categories after the fact ...