Microsoft® Office Outlook® 2007 Inside Out

Organizing Data with Categories

Now that you’ve created your personal category list and faithfully assigned categories to all your data in Outlook 2007, how do you put those categories to work for you? Searching for items with given categories is a good example of how you can use categories to organize and sort your data: by specifying those categories in the Advanced Find dialog box, you can compile a list of items to which those categories have been assigned.

You also can sort items by category. To do so, follow these steps:

1. Open the folder containing the items that you want to sort. If the Categories field isn’t displayed, right-click the column bar, and then choose Field Chooser.

2. Drag the Categories field to the column bar, and then close the ...