Absolute Beginner’s Guide to Microsoft® Office PowerPoint® 2003

Table of contents

1. Copyright
   1. Dedication
2. About the Author
3. Acknowledgments
4. We Want to Hear from You!
5. Introduction
   1. Who This Book Is For
   2. The PowerPoint Program
   3. Some Key Terms
   4. Things to Keep in Mind
   5. How to Use This Book
   6. Conventions Used in This Book
6. I. Getting Started with PowerPoint
   1. 1. What’s the Point?
      1. What PowerPoint Does
         1. Exploiting the Visual Side of Communication
         2. Overcoming Linear Word Processing Concepts
         3. Assessing the Power of PowerPoint
      2. How Effective Is PowerPoint?
         1. What’s Behind an Effective Presentation
         2. Can PowerPoint Make Presentations Less Effective?
      3. PowerPoint in the Real World
         1. Improving Business Presentations
         2. Enhancing Teaching Presentations
         3. Unique Uses for PowerPoint
      4. What’s New in PowerPoint 2003
   2. 2. PowerPoint QuickStart
      1. Creating Your First Title Slide
      2. Adding Slides
      3. Working with PowerPoint Views
      4. Moving from Slide to Slide
      5. Understanding the Elements of a PowerPoint Slide
         1. Choosing Design and Background Elements
         2. Communicating by Using Objects
         3. Organizing the Layout Structure
         4. Adding Objects to Slides
      6. Making a Presentation
         1. Starting and Ending a Slide Show
         2. Advancing Slides in a Slide Show
   3. 3. PowerPoint Basics
      1. Finding Your Way Around the PowerPoint Screen
         1. Exploring Menus and Toolbars
         2. Understanding Task Panes
         3. Using Context Menus
         4. Finding Help
      2. Starting with a Template
         1. Using the AutoContent Wizard
         2. Starting with a PowerPoint Design Template
         3. Starting with a Blank Slide Show
      3. Saving and Retrieving a PowerPoint Presentation
         1. Saving a Presentation
         2. Finding and Opening a Presentation
      4. Printing Slides from a Presentation
         1. Selecting a Printing Method
         2. To Print or Not to Print?
7. II. Creating Slide Show Content
   1. 4. Organizing a Presentation
      1. Focusing on the Audience
         1. What’s the Purpose of the Presentation?
         2. Determining What Text to Use
         3. Using Appropriate Visual Material
         4. Holding the Audience’s Attention
      2. Creating Content by Outlining
         1. Organizing Textual Material in Outline Form
            1. Adding New Slides
            2. Adding Bullets
            3. Changing Outline Levels
         2. Editing Outline Material
         3. Making Slides Readable
         4. Importing Outline Material from Word
      3. Using Slides from Another Slide Show
   2. 5. Working with Text Objects
      1. Understanding PowerPoint Slide Layers and Objects
      2. Creating Title Boxes
         1. Adding, Editing, and Formatting Text
         2. Moving and Sizing Title Boxes
      3. Working with Bullet Boxes
         1. Customizing Bullets
         2. Turning Off Bullets
         3. Animating Bullets with Preset Animations
      4. Using the Spelling Checker
      5. Using the Style Checker
      6. Inserting Text Boxes
         1. Creating and Positioning Text Boxes
         2. Rotating Text
         3. Copying Text Boxes
         4. Changing Text Box Attributes
   3. 6. Working with Graphic Objects
      1. Inserting Clip Art
         1. Finding Images by Using the Clip Organizer
         2. Using Images from the Clip Organizer
         3. Modifying Clip Art
            1. Moving and Sizing Graphic Objects
            2. Using Snap to Grid
            3. Rotating an Image
            4. Formatting Graphic Objects
         4. Combining Clip Art and Other Objects
            1. Changing the Visual Order of Objects
            2. Grouping and Ungrouping Objects
      2. Inserting Bitmap Images
         1. Understanding Bitmap Images
         2. Inserting Images from Files
         3. Acquiring Images
            1. Using a Scanner
            2. Using Images from a Digital Camera
            3. Using Images from the Internet
            4. Capturing and Inserting Screen Shots
         4. Using the Picture Toolbar to Modify Bitmap Images
      3. Saving Images Created in PowerPoint
   4. 7. Creating Drawing Objects
      1. Using the Drawing Toolbar
      2. Adding Lines, Closed Shapes, and AutoShapes
         1. Adding Rectangles and Ovals
         2. Adding Lines and Arrows
         3. Adding AutoShapes
         4. Adding Text to AutoShapes
         5. Adding Action Buttons
      3. Modifying and Formatting Shapes
         1. Using Basic Shape Formatting
         2. Using Gradient Shading
         3. Exploring Special Effects
      4. Combining Shapes and Other Objects
      5. Using WordArt Objects
      6. Saving Drawing Images Created in PowerPoint
   5. 8. Organizing Information by Using Tables
      1. Inserting a Table in PowerPoint
         1. Creating a Standard Table
         2. Adding Text and Graphic Objects to a Table
      2. Formatting Tables
         1. Understanding the Structure of Tables
         2. Using the Tables and Borders Toolbar
         3. Adjusting Columns and Rows
         4. Splitting and Merging Cells
         5. Modifying Borders, Lines, and Backgrounds
      3. Drawing a Custom Table
      4. Importing Tables from Word or Excel
   6. 9. Presenting Numbers by Using Data Charts
      1. Inserting a Data Chart
      2. An Overview of the Microsoft Graph Program
      3. Understanding Chart Types and Purposes
      4. Entering Chart Data
      5. Modifying Chart Elements
         1. Exploring Special Chart Formatting Options
      6. Working with Charts As Objects
   7. 10. Using Diagrams and Organization Charts
      1. Adding a Diagram
         1. Understanding Diagram Types and Purposes
         2. Adding and Organizing Diagram Information
         3. Formatting Diagram Elements
      2. Inserting an Organization Chart
         1. Understanding How an Organization Chart Is Organized
         2. Entering Organization Chart Data
         3. Modifying Organization Chart Elements
         4. Formatting Organization Chart Elements
8. III. Making the Slide Show Active and Interactive
   1. 11. Animating Slide Show Objects
      1. Understanding What Animation Can Do
      2. Using Preset Animation Schemes
      3. Choosing Slide Transitions
      4. Creating Custom Animations
         1. Animating Bullets
         2. Previewing Custom Animations
         3. Using Sound Effects
         4. Animating Graphic and Text Objects
         5. Customizing Animation Order and Timing
         6. Animating Charts and Diagrams
   2. 12. Letting Action Settings Work for You
      1. Using PowerPoint to Launch Actions
         1. Creating Slide Navigation Tools
         2. Launching Other Programs
         3. Linking to the Internet
      2. Adding Action Settings to PowerPoint Objects
      3. Creating and Modifying Action Buttons
      4. Using Hyperlinks
         1. Creating Text-Based Hyperlinks
         2. Creating Invisible Links
      5. Creating a Nonlinear Presentation
9. IV. Preparing and Presenting the Slide Show
   1. 13. Preparing a Slide Show for Presentation
      1. Using the Slide Sorter
      2. Hiding Slides
      3. Changing Slide Transitions
      4. Changing Slide Backgrounds
      5. Creating Speaker Notes
      6. Creating Custom Slide Shows
   2. 14. Preparing to Make a Presentation
      1. Playing a Slide Show
         1. Setting Up a Slide Show
         2. Navigating a Slide Show
         3. Using Screen and Pointer Options
         4. Using Easy Keyboard Shortcuts
      2. Rehearsing a Presentation
      3. Exploring Contingency Options
         1. Packaging a Presentation for a CD
         2. Preparing Overhead Transparencies
         3. Using Handouts
   3. 15. Making a Presentation
      1. Preparing the Room
         1. How’s the Lighting?
         2. Adjusting Seating
         3. Determining the Speaker Location
      2. Preparing the Equipment
         1. Setting Up the Computer
            1. Matching the Screen’s Resolution with the Projector’s Resolution
            2. Turning Off Screen Savers and Power Savers
         2. Understanding the Projector
         3. Working with a Remote-Controlled Mouse
         4. Using a Laser Pointer
      3. Choreographing Speaker/Audience Interaction
         1. Using Speaker Notes
         2. Moving Around While Presenting
      4. Handling Unexpected Problems
   4. 16. Learning the Elements of Effective Presentations
      1. Understanding an Audience
      2. Getting the Content Right
      3. Capturing and Maintaining Interest
      4. Making Color, Font, and Font Size Work for You
      5. Getting Results from a Presentation
10. V. Making the Slide Show Available in Print and on the Web
    1. 17. Printing a Presentation
       1. Printing Slides
       2. Printing Notes
       3. Creating Handouts
       4. Creating Overhead Transparencies or Film Slides
    2. 18. Publishing to the Web
       1. What Is a Web-Based Presentation?
       2. Modifying a Presentation for the Web
       3. Explanation
          1. Navigation
          2. Fancy Features
       4. Working with Hyperlinks
       5. Saving a Presentation As a Web Page
       6. Transferring a Web Page to a Web Server
11. VI. Beyond the Basics
    1. 19. Adding Multimedia Elements
       1. Understanding the Uses for Multimedia
       2. Adding Sound Objects
       3. Adding Video Objects
       4. Using PowerPoint As a Multimedia Manager
          1. Making Sure You Have the Proper Equipment
          2. Checking the Hardware and Software
          3. Getting Materials into Digital Format
          4. Using Player Controls
    2. 20. Customizing PowerPoint
       1. Creating Custom Templates
          1. Downloading Design Templates from the Internet
          2. Creating Design Templates
          3. Setting PowerPoint Options
          4. Setting View Options
          5. Setting General Options
          6. Setting Edit Options
          7. Setting Print Options
          8. Setting Save Options
          9. Setting Security Options
          10. Setting Spelling and Style Options
          11. Setting AutoCorrect Options
       2. Customizing Toolbars and Menus
          1. Customizing Toolbar Locations
          2. Customizing Menus
    3. 21. Looking Beyond the Basics
       1. A Survey of Advanced PowerPoint Features
          1. Online Meeting Services
          2. Research Services
          3. Special Characters
          4. Features That Automate Difficult or Tedious Tasks
          5. Add-ins
          6. Commercial Programs and Services
       2. Additional Resources
          1. Advanced Topic Books
          2. Presentations Magazine
          3. Microsoft’s PowerPoint Newsgroup